DevelopmentofAIpolicyforcompanies
Do you want to use artificial intelligence technologies without legal and technical risks for your business? **Development of ai policy for the company** from Ople allows you to record clear rules and regulations for employees' work with neural networks. We develop a corporate AI policy that reliably protects your commercial data from leaking into public language patterns and regulates copyright issues for generated content.
AI Policy (corporate artificial intelligence policy) is a regulation and set of rules that defines the permitted AI tools, corporate data processing formats, NDA requirements, and the responsibilities of company employees when working with neural networks.
/ Pain vs Solution
Why is the uncontrolled use of Shi a threat to your company?
Tap a problem 👆
The old way
Free ChatGPT uses uploaded documents (including your trade secrets) to train its models. Your data may "pop up" in a competitor's answer.
The Ople fix
We set up Enterprise environments (Azure OpenAI or local models) where data is strictly isolated from the outside world.
The old way
Your copywriter publishes an article completely generated by AI. The company receives a lawsuit for copyright infringement.
The Ople fix
The development of the AI Policy sets clear boundaries - what can be generated, what must be labeled, and what is strictly prohibited.
The old way
Outdated approaches slow development and lead to loss of potential customers.
The Ople fix
We implement modern solutions that automate routines and scale your business.
/ FEATURES & BENEFITS
Shadow AI audit
We analyze which AI tools your employees already use, which data they upload there, and which potential security threats exist.
Creation of rules for working with data and privacy
We prescribe clear lists of permitted and prohibited systems, define categories of data that can only be uploaded to closed Enterprise interfaces (for example, OpenAI Enterprise: https://openai.com/enterprise-privacy/).
Copyright and nda regulations
Legal regulation of the use of AI in work materials, development of NDA-appendices to employment contracts of employees and freelancers.
Training and onboarding of the team
We conduct an instructional lecture for your team, explaining the importance of security rules and the rules for using the approved AI policy.
/ Risk assessment
Analysis of current employee use of open AI models and detection of data leakage threats.
/ Development of regulations
Creating an AI Usage Policy document that governs what data can and cannot be loaded into models.
/ Legal compliance
Adaptation of rules to the requirements of GDPR, NDA and new legislation (AI Act).
/ Implementation
Conducting an explanatory presentation for the team and implementation of control policies.
/ FAQ
Employees will still use it from personal devices (Shadow AI). Instead of banning, it is more effective to teach safe use and provide corporate licenses.
/ Related Services
Why a company needs a formal AI policy
Employees already use ChatGPT — the only question is whether management knows and whether client data, code and trade secrets leak into external services. Research consistently shows over half of employees use AI with no rules in place (“shadow AI”).
The second factor is regulation: the EU AI Act introduces requirements for companies working with the EU, while partners and corporate clients increasingly ask to see an AI policy during tenders.
What the document includes
A practical policy is not a “statement of intent” but working rules: a list of approved tools per role, data classification (what may go into AI and what never), rules for reviewing generated content, accountability for results, and a procedure for approving new tools.
Separate sections cover intellectual property (who owns generated output) and labeling requirements where mandatory.
How we develop the policy
We start with an audit of actual usage: which tools are already in play, where risks are highest. Then interviews with department heads so the rules match real processes rather than assumptions. The document is written in plain language readable in 15 minutes.
Together with the policy we prepare a one-pager for the team and a training session — a document without implementation doesn't work.
Rollout without resistance
A policy written in prohibitions breeds sabotage. Our approach is permission-first: clearly show what IS allowed and how to do it safely, describing restricted zones through concrete consequence examples. A pilot group tests the rules before company-wide launch.
A living document, not a one-time PDF
The AI landscape changes quarterly: new tools, new requirements. We build in a review procedure (every 6 months or after significant events), a channel for reporting new use cases and a maintainable table of approved tools.
The implementation of artificial intelligence brings not only opportunities, but also legal and reputational risks. Ople provides AI Policy development services to protect your business from data leakage, copyright infringement, and privacy conflicts. We develop clear regulations and guidelines for employees on the safe use of ChatGPT, Copilot and other public tools.